Stony brook student employment handbook

Be matriculated/(fees paid) in the current semester - a matriculated student is any student who is admitted to the University and is pursuing a degree on a full time/part time basis.

Be in good academic standing - students are in good academic standing if they earn at least a 2.0 cumulative GPA and are not on academic warning/probation.

Provide a Social Security Number (SSN) and Identification – an original SS card is required. International students need to obtain a SSN to work on campus. If offered a position, international students would contact Visa & Immigration Services at 631-632-4685 or at vis@stonybrook.edu. If you recently received your SS card, please visit the Office of the Registrar with the document to update your records.

I-9 Form/Employment Eligibility Verification - after being hired, students will complete the I-9 form with their supervisor. Students must bring acceptable document(s) that are original and unexpired- this is federally mandated. The documents will be reviewed in-person with a supervisor, and the list of acceptable documents can be found on the last page of the I-9 Form.

Attend the New Student Employee Orientation - the New Student Employee Orientation is mandatory for student employees who have started a new role on campus. This orientation will explain work eligibility, types of positions, wor k hour restrictions, and workplace etiquette. Additionally, it will prepare and educate you for a job on campus, clarifying any possible questions and problems and helping you become acclimated with workplace expectations.

Please review the types of positions and the maximum hours you may work per week for each position for the fall and spring semesters. Even if you have more than one job you must adhere to these restrictions.

Research Foundation Statement of Policy

In order for an employee to be appointed to a student title, the employee must satisfy all three of the following criteria:

• The employee is enrolled as a full-time SUNY student. An employee is a SUNY student during the period that begins on the first day of the first semester in which he or she is enrolled and ends with the last day of the last semester during which he or she is enrolled.
• The employee is engaged in work related to the student's education and training that leads to the fulfillment of the academic program; and
• The employee is working part time during the academic year when classes are in session. When any one of the three criteria is not satisfied, the employee must be appointed to a nonstudent title. Then the current established Research Foundation fringe benefit rate would be applied to salaries and wages earned, and the employee would be eligible for fringe benefits on the same basis as other employees.

Students are generally appointed by semester and do not work continuously over a 12 month period.